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BOARD PORTAL

Organize your next board meeting in minutes

ContractZen is a leader in Contract Management on G2

From scheduling the date to e-signing the minutes. Enjoy easy invitations, secure material distribution, efficient minutes creation, e-signing, task management, and more.

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Real Customer Reviews

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Everything you need to ace
your board meetings

Our easy-to-use cloud service provides boards, leadership teams, corporate secretaries, and administrators with advanced tools for better meeting management, reinforcing Governance, Risk, and Compliance (GRC) practices. Enjoy AI-powered OCR, metadata-driven libraries, secure built-in datarooms (VDR), and more.

AI Assistant 2
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Now with AI Assistant!
Our new AI Assistant, offered as an add-on feature, equips board members and board secretaries with an intuitive chat interface for immediate support on corporate governance, compliance, and responsibilities, while also providing advanced capabilities in document analysis.
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Streamlined meeting processes

The all-digital meeting process allows for efficient scheduling, creation, and review of agendas and minutes, letting board members, legal counsels, and administrators concentrate on substantive issues. The ease of use promotes timeliness and eliminates manual paperwork, enhancing overall productivity.

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Optimized security and collaboration

Board members and legal counsels can securely discuss, share, and annotate meeting materials. The robust security measures ensure confidentiality while fostering a collaborative environment, allowing for more transparent and accessible communication.

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Smart scheduling capabilities

By simplifying the scheduling process, the meeting organizers can quickly find suitable meeting times with the Meeting Scheduler. This smart feature minimizes logistical challenges and streamlines coordination, contributing to effective time management.

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Enhanced GRC

ContractZen board portal enhances governance through improved board meeting organization and decision-making processes. It safeguards sensitive data with secure communication tools, reducing legal and reputational risks. Furthermore, it facilitates regulatory compliance by documenting board member activities and preserving records, essential for audits and compliance verification.

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Cost-effective and secure e-signatures

E-Signature functionality enables board members to electronically sign documents with ease. This secure and cost-effective method reduces the dependency on physical documents, aligning with environmental sustainability while accelerating processes.

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Efficient communication, and superior search

By automating invites and reminders, the platform simplifies communication for secretaries and administrators, enhancing meeting attendance and effectiveness. The integration of AI-powered full-text-search (OCR) ensures all stakeholders can swiftly locate specific information even inside documents, making essential details readily accessible in seconds.

What our customers are saying

Our board spans the globe and we needed a collaboration tool as dynamic and flexible as we are an organisation. ContractZen is exactly that supporting our agile ways of working – we recommend it to any board wanting to make a difference." 

Volocopter
We adopted ContractZen’s contract and meeting management cloud service throughout the whole organization in the same amount of time it would have previously taken us to merely prepare for a purchase. This was great for our business."
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Our board members live across the country, so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues to safely access and share all the Board Meeting materials."

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What is a board portal software?

A board portal software is a digital platform designed to streamline the management of meetings of a company's board of directors or other governing bodies. It provides a secure, centralized location for board members to access and share confidential documents and other materials related to board meetings, including meeting agendas, minutes, reports, and presentations.

ContractZen’s board portal software supports a fully digital meeting process that saves time and increases productivity. Valuable features include:

  • Quick and easy scheduling with the meeting scheduler and digital invitations
  • A secure place for creating, storing and sharing agenda and meeting materials
  • Easy access to relevant documents and data before and during the meeting. AI-poweredsearch helps users to quickly find everything they search for
  • Structured creation and reviewing of meeting minutes
  • Tools for digitally sign meeting minutes and other documents.

What are the benefits of a board portal platform?

ContractZen board portal platform offers several benefits for organizations, including:

Time savings

Board portal software streamlines the meeting management process, making it easier to schedule meetings, prepare and share meeting materials, and collaborate on meeting agendas.

Increased productivity

Board portal software streamlines the meeting management process, making it easier to schedule meetings, prepare and share meeting materials, and collaborate on meeting agendas.

Enhanced collaboration

Board portal software provides a secure platform for sharing meeting materials and collaborating on agendas and meeting minutes. This improves communication and collaboration among board members, which can lead to better decision-making.

Improved governance

Board portal software can help businesses meet their governance and compliance requirements by providing a secure platform for storing and sharing meeting materials and minutes. This can improve transparency and accountability and make it easier to comply with legal and regulatory requirements.

Increased security

Board portal software provides a secure platform for storing and sharing sensitive information, such as meeting materials and minutes. This reduces the risk of data breaches and other security incidents.

Better task management

Board portal software can allow for real-time recording of assigned tasks, deadlines, and progress tracking, which can help ensure follow-through and accountability.

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How can a board portal help your business?

Overall, a board portal platform can help businesses run more efficiently, make better decisions, and meet their governance and compliance requirements. ContractZen’s board portal boost compliance and transparency by creating a clear record of discussions, decisions, and dissent within the meeting process. This speeds up due diligence and improves your corporate governance profile.

Start your free trial today!

  • No credit card needed
  • Instantly ready-to-use
  • Pricing suitable for SMBs
  • Microsoft & Google SSO
  • World-class security
  • Also on Android & iOS

We invite you to try out ContractZen free for 30 days - no credit card needed. The service is ready to use, so there is no need for complex set up procedures or consultation projects. You can start immediately with just you and your team and expand as needed.

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