LEGAL ENTITY MANAGEMENT

Simplify compliance and enhance legal efficiency

Always up to date with effortless entity management. Manage corporate records, track subsidiaries & legal representatives, and more – from any device.

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SMARTINDEX

Document control. Reimagined.

From daily operations to due diligence, ContractZen SmartIndex brings clarity and control to your document management. Share securely and report instantly with our built-in Virtual Data Room (VDR).

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Visual ownership structure

ContractZen's dynamic tree view offers a graphical representation of the corporate structure based on ownership information. This visualization helps legal and financial teams understand complex relationships between entities and enhances their ability to make informed decisions.

Data at your fingertips

Our powerful search engine, enhanced with machine vision-based OCR and advanced operators like AND, OR, NOT, boosts corporate housekeeping by ensuring that any data can be found in seconds. This capability simplifies access to information, making it easier for teams to manage and locate specific details, thus saving valuable time and improving overall organizational efficiency.

Unified access across devices

Offering all essential company-related information on one screen, ContractZen ensures that data is easily accessible across various devices including tablets and mobile phones. This seamless accessibility improves overall productivity and responsiveness by providing crucial data at a glance, anywhere and anytime.

Centralized storage with global accessibility

ContractZen offers centralized storage of corporate data, enabling decentralized upkeeping. This ensures consistency and accessibility for organizations with offices around the country or world, allowing legal and financial teams to manage records efficiently, regardless of location.

Try New AI Assistant!

Our new AI Assistant, available as an add-on feature, provides an intuitive chat interface to effortlessly perform document analysis, draft tailored contract clauses and templates, and offer compliance guidance. Offering multilingual support, it's designed to be used by anyone within your organization.

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Trusted by legal and financial teams in over 30 countries

What is legal entity management?

Legal entity management is the process of managing the legal entities that make up a business or organization. This includes the creation, registration, maintenance, and dissolution of legal entities such as corporations, LLCs, partnerships, and other types of entities. Legal entity management ensures compliance with legal and regulatory requirements and helps businesses to manage the various entities that make up their corporate structure.

What are the benefits of legal entity management software?

ContractZen’s legal entity management software provides several benefits for businesses, including

Improved compliance

Legal entity management software enables businesses to track and manage their legal entities, ensuring compliance with legal and regulatory requirements. This can help businesses to avoid penalties and other legal issues.

Increased efficiency

Legal entity management software helps with many of the manual tasks associated with legal entity management, such as storing and finding documents with powerful search functions, tracking key dates and deadlines, and generating reports. This can help businesses save time and increase productivity.

Better governance

Legal entity management software provides businesses with a centralized location for managing their legal entities, enabling them to make more informed decisions and improve their overall governance.

Enhanced risk management

Legal entity management software can help businesses identify and manage risks associated with their legal entities, such as compliance risks, financial risks, and reputational risks.

Improved collaboration

Legal entity management software enables teams to collaborate more effectively on legal entity management tasks, such as creating and filing documents and tracking key dates and deadlines with the help of automated email reminders.

Overall, legal entity management software can help businesses to manage their legal entities more efficiently and effectively, ensuring compliance with legal and regulatory requirements and reducing the risk of legal and financial issues.

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No credit card needed
Instantly ready-to-use
Pricing suitable for SMBs
Microsoft & Google SSO
World-class security
Also on Android & iOS

We invite you to try out ContractZen free for 30 days - no credit card needed. The service is ready to use, so there is no need for complex set up procedures or consultation projects. You can start immediately with just you and your team and expand as needed.

Make the outcomes of good governance visible

SmartIndex lets you tag and organize documents—without moving or duplicating files—to support daily operations, ensure compliance tracking, and enable secure sharing via ContractZen VDR during audits and due diligence.

Compliance

Streamlined Compliance

Effortlessly track and manage Governance, Risk and Compliance (GRC) essentials like contracts, board minutes, and financial statements. SmartIndex simplifies responding to changes in laws or standards, keeping your organization audit-ready and reducing compliance risks with intuitive, multi-faceted indexing.

Time

Time Savings

SmartIndex saves time by eliminating the need to copy, move, or reorganize files. With simple tagging, teams can instantly locate, share, and report on key governance documents—like contracts, board minutes, and financial statements. This intuitive approach streamlines audits, due diligence, and compliance workflows, dramatically reducing time spent on manual tasks and last-minute document hunts.

Efficiency

Improved Governance

SmartIndex enhances governance by making oversight and accountability effortless. Instead of relying on scattered folders or manual tracking across different systems, organizations can tag and organize key governance documents within a single platform—without moving or duplicating files. Whether responding to regulatory changes or stakeholder inquiries, SmartIndex helps companies demonstrate transparency, reduce compliance risks, and stay confidently audit-ready.

Security

Security & Privacy

Built on Microsoft Azure’s world-class infrastructure, SmartIndex protects your sensitive data with multiple layers of strong encryption and geo-replication for redundancy. With granular access controls and no third-party exposure, your governance materials remain secure—ensuring peace of mind during high-stakes audits, due diligence, and confidential sharing.

I appreciate ContractZen as an excellent product that has greatly improved our organization.

Bart Centauro, General Counsel, TalentBurst Inc.

Versatile document management

ContractZen’s SmartIndex transforms how organizations prepare for audits and due diligence. It allows you to create and manage multiple, tailored folder structures from a single centralized repository—without moving or duplicating files. This means instant readiness for legal, financial, or ESG reporting, all with just a few clicks.

Innovative indexing

Our platform lets you manage documents dynamically, create customized views for different stakeholders, and maintain full compliance effortlessly. Pre-configured templates accelerate reporting while ensuring sensitive information stays secure. You can even build a complete folder structure directly from an example document—or from a photo taken with your mobile device—all powered by AI.

Streamlined due diligence

When it’s time to share materials externally, SmartIndex Virtual Data Room (VDR) makes the process effortless. With just a few clicks, set up and fill a VDR, invite participants, and navigate the transaction more smoothly than ever before. Instead of juggling separate platforms or duplicating files, you simply tag your documents and launch multiple VDRs instantly—no extra uploads, no chaos. Share securely with auditors, investors, or partners, streamline communication, and reduce preparation time dramatically.

Unified governance

Just as ERP unified operations and HubSpot transformed go‑to‑market with an all‑in‑one approach, ContractZen brings the same clarity to governance. Boards, entities, contracts, VDRs, and all your due‑diligence materials live in one secure, AI‑powered hub. One login. Zero silos. Faster decisions. Lower risk.