LEGAL ENTITY MANAGEMENT

Simplify compliance and enhance legal efficiency

Always up to date with effortless entity management. Manage corporate records, track subsidiaries and legal representatives, and more—from any device. Now with AI-powered document analysis for faster, smarter compliance and decision-making.

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Real Customer Reviews

Radically reduce your workload

Our Entity Management solution makes it easy to keep subsidiary information accurate and up to date. Benefit from AI-powered document analysis and lightning-fast search with computer vision-based OCR—accessible anytime, on any device.

Efficiency

Increased efficiency

ContractZen entity management solution helps with many of the manual tasks associated with legal entity management, such as storing and finding documents with powerful search functions, analyzing documents with the help of AI, tracking key dates and deadlines, and generating reports with data filtering. This helps businesses save time and increase productivity.

Collaboration

Improved collaboration

Our legal entity management cloud solution enhances collaboration by providing a centralized, secure platform where teams can access up-to-date entity information anytime, from anywhere. This shared visibility reduces silos between departments like legal, finance, and compliance, enabling faster decision-making and more consistent communication.

Security

Better security

ContractZen offers a highly secure environment for storing and sharing sensitive corporate information. With advanced encryption, granular role-based access controls, and a built-in virtual data room, it ensures that confidential data remains protected from unauthorized access and breaches. In regulated, high-stakes environments, this level of security is essential—not just for compliance, but to safeguard reputation and maintain trust.

Compliance

Enhanced Governance

We help organizations stay compliant and manage risk by maintaining accurate, up-to-date records of corporate entities, ownership structures, and governance documents. It streamlines monitoring of regulatory obligations—such as filing deadlines and jurisdictional requirements—reducing the risk of penalties or legal exposure. By centralizing entity data and providing audit-ready transparency, it enables proactive risk identification and ensures accountability across the organization.

ContractZen’s Legal Entity Management software enables more efficient governance and better transparency.

Peyton Uys, Legal Manager, Kiron Interactive

Visual ownership structure

ContractZen’s dynamic ownership chart provides a clear, visual representation of your corporate structure based on real-time ownership data. Legal and financial teams can quickly grasp complex relationships between parent companies and subsidiaries. Powerful search and export capabilities make it easy to locate and share entity-related information with confidence. To support collaboration with external stakeholders—such as auditors, investors, and legal advisors—ContractZen includes secure sharing tools like the built-in Virtual Data Room.

Data at your fingertips

ContractZen centralizes corporate data while enabling decentralized management, keeping corporate records, subsidiaries, and legal representatives always up to date and accessible from any device. Its powerful search engine—enhanced with OCR and advanced filters—lets users find any detail in seconds. Direct access to historical data supports audits, compliance, and informed decision-making, while flexible filtering across all metadata ensures teams can locate exactly what they need, fast.

AI-Powered Entity Management

ContractZen’s AI Assistant delivers instant insights into entity management. Whether reviewing shareholder agreements, board resolutions, or compliance records, the Assistant can summarize content, highlight potential issues, and clarify complex clauses—all while maintaining strict data security within secure environment powered by Microsoft AI. With multilingual support and personalized guidance, the Assistant helps legal and financial teams work faster and smarter, whether preparing for audits, managing subsidiaries, or navigating regulatory requirements.

Unified governance

Just as ERP unified operations and HubSpot transformed go‑to‑market with an all‑in‑one approach, ContractZen brings the same clarity to governance. Boards, entities, contracts, VDRs, and all your due‑diligence materials live in one secure, AI‑powered hub. One login. Zero silos. Faster decisions. Lower risk.