LEGAL ENTITY MANAGEMENT

Simplify compliance and enhance legal efficiency

Always up to date with effortless entity management. Manage corporate records, track subsidiaries & legal representatives, and more – from any device.

Try FREE Now Included in the Advanced plan

Book a Demo

Real Customer Reviews

VIRTUAL DATA ROOM (VDR)

Share documents easily and securely

Embrace a new era of secure, cost-effective, and straightforward document distribution. Set up VDRs in seconds, auto-populate with selected documents and share sensitive information while retaining full control.

Try FREE Now

Book a Demo

Real Customer Reviews

Visual ownership structure

ContractZen's dynamic tree view offers a graphical representation of the corporate structure based on ownership information. This visualization helps legal and financial teams understand complex relationships between entities and enhances their ability to make informed decisions.

Data at your fingertips

Our powerful search engine, enhanced with machine vision-based OCR and advanced operators like AND, OR, NOT, boosts corporate housekeeping by ensuring that any data can be found in seconds. This capability simplifies access to information, making it easier for teams to manage and locate specific details, thus saving valuable time and improving overall organizational efficiency.

Unified access across devices

Offering all essential company-related information on one screen, ContractZen ensures that data is easily accessible across various devices including tablets and mobile phones. This seamless accessibility improves overall productivity and responsiveness by providing crucial data at a glance, anywhere and anytime.

Centralized storage with global accessibility

ContractZen offers centralized storage of corporate data, enabling decentralized upkeeping. This ensures consistency and accessibility for organizations with offices around the country or world, allowing legal and financial teams to manage records efficiently, regardless of location.

Try New AI Assistant!

Our new AI Assistant, available as an add-on feature, provides an intuitive chat interface to effortlessly perform document analysis, draft tailored contract clauses and templates, and offer compliance guidance. Offering multilingual support, it's designed to be used by anyone within your organization.

Learn More About AI Assistant

Trusted by legal and financial teams in over 30 countries

What is legal entity management?

Legal entity management is the process of managing the legal entities that make up a business or organization. This includes the creation, registration, maintenance, and dissolution of legal entities such as corporations, LLCs, partnerships, and other types of entities. Legal entity management ensures compliance with legal and regulatory requirements and helps businesses to manage the various entities that make up their corporate structure.

What are the benefits of legal entity management software?

ContractZen’s legal entity management software provides several benefits for businesses, including

Improved compliance

Legal entity management software enables businesses to track and manage their legal entities, ensuring compliance with legal and regulatory requirements. This can help businesses to avoid penalties and other legal issues.

Increased efficiency

Legal entity management software helps with many of the manual tasks associated with legal entity management, such as storing and finding documents with powerful search functions, tracking key dates and deadlines, and generating reports. This can help businesses save time and increase productivity.

Better governance

Legal entity management software provides businesses with a centralized location for managing their legal entities, enabling them to make more informed decisions and improve their overall governance.

Enhanced risk management

Legal entity management software can help businesses identify and manage risks associated with their legal entities, such as compliance risks, financial risks, and reputational risks.

Improved collaboration

Legal entity management software enables teams to collaborate more effectively on legal entity management tasks, such as creating and filing documents and tracking key dates and deadlines with the help of automated email reminders.

Overall, legal entity management software can help businesses to manage their legal entities more efficiently and effectively, ensuring compliance with legal and regulatory requirements and reducing the risk of legal and financial issues.

Start your free trial today!

No credit card needed
Instantly ready-to-use
Pricing suitable for SMBs
Microsoft & Google SSO
World-class security
Also on Android & iOS

We invite you to try out ContractZen free for 30 days - no credit card needed. The service is ready to use, so there is no need for complex set up procedures or consultation projects. You can start immediately with just you and your team and expand as needed.

This is not just another VDR service

Together with ContractZen's other innovative features, especially the groundbreaking SmartIndex, we redefine the approach to secure document sharing. The SmartIndex accelerates document tracking and organizing, and with just a few clicks, you can set up a secure VDR and move through transactions quicker - saving you time and money.

Efficiency

Time and cost savings

With ContractZen’s Virtual Data Room (VDR) solution, you can save significant time and reduce costs by streamlining the entire process of document preparation, sharing, and collaboration. Our platform eliminates the need for separate VDR solutions and simplifies communication around your materials. You can create multiple sets of documents for different reporting or audit purposes and launch multiple VDRs without moving a single file—just by tagging them. This means no duplication, no manual transfers, and maximum efficiency.

Control

Better control

Our VDR provides businesses with greater control over sensitive information access, enabling monitoring and management of documents and data. Key features include support for multiple access groups for granular permissions across roles and teams; comprehensive audit logs that track all interactions for transparency and compliance; and usage reports that reveal engagement trends to optimize the result of transaction.

Governance

Enhanced governance

ContractZen goes beyond VDRs to deliver true governance excellence. Our all‑in‑one solution combines document management, board portal, entity management, and a built‑in VDR in a single secure platform—eliminating silos and creating a unified source of truth. This integration simplifies compliance, accelerates audits, and ensures that board materials, corporate records, and contracts are always accessible under strict role‑based permissions. Automated reminders and comprehensive audit trails strengthen oversight, helping your organization maintain regulatory compliance and make informed decisions with confidence.

Security

Secure sharing

Security is at the core of ContractZen. Every contract document, attachment, and database is protected with multiple layers of encryption and secure transport. Our platform is hosted on Microsoft Azure Cloud, which meets key standards, like ISO/IEC 27001, ISO/IEC 27018, SOC 1/2, FedRAMP and EU Model Clauses. Role‑based access controls and granular permissions safeguard sensitive data, while secure Virtual Data Rooms (VDRs) enable controlled external sharing during audits or negotiations. Detailed audit trails deliver full visibility into every action. With ContractZen, your most critical documents remain safe, and fully under your control.

For speedy due diligence processes to succeed, effortless and swift documentation sharing is essential.

Tuomo Sirkka. Head of Legal, RELEX Solutions

Streamlined simplicity

With ContractZen’s VDR powered by SmartIndex, you can launch multiple data rooms instantly—without moving a single file. Just tag documents to create dynamic, purpose-built VDRs for audits, due diligence, or compliance reporting. No duplication, no manual work. Just seamless, secure collaboration.

Smart tools

ContractZen’s VDRs are equipped with powerful tools that make secure collaboration effortless. Smart tagging and metadata-driven search enable users to instantly find what they need. Built-in Q&A, document review tracking, and a group discussion timeline streamline communication and progress monitoring. Robust audit logs with IP tracking, granular access rights, and advanced user management ensure full control.

Leading security on Azure

All documents are encrypted using RSA 256 encryption and the connection to the ContractZen service is always encrypted. Microsoft Cloud meets key international and industry-specific compliance standards. All data is stored across multiple redundant hardware clusters and is geo-replicated to another Azure datacenter to ensure continuity of services.

Unified governance

Just as ERP unified operations and HubSpot transformed go‑to‑market with an all‑in‑one approach, ContractZen brings the same clarity to governance. Boards, entities, contracts, VDRs, and all your due‑diligence materials live in one secure, AI‑powered hub. One login. Zero silos. Faster decisions. Lower risk.