VIRTUAL DATA ROOM (VDR)

Share documents easily and securely

Embrace a new era of secure, cost-effective, and straightforward document distribution. Set up VDRs in seconds, auto-populate with selected documents and share sensitive information while retaining full control.

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Real Customer Reviews

This is not just another VDR service

Together with ContractZen's other innovative features, especially the groundbreaking SmartIndex, we redefine the approach to secure document sharing. The SmartIndex accelerates document tracking and organizing, and with just a few clicks, you can set up a secure VDR and move through transactions quicker - saving you time and money.

Efficiency

Time and cost savings

With ContractZen’s Virtual Data Room (VDR) solution, you can save significant time and reduce costs by streamlining the entire process of document preparation, sharing, and collaboration. Our platform eliminates the need for separate VDR solutions and simplifies communication around your materials. You can create multiple sets of documents for different reporting or audit purposes and launch multiple VDRs without moving a single file—just by tagging them. This means no duplication, no manual transfers, and maximum efficiency.

Control

Better control

Our VDR provides businesses with greater control over sensitive information access, enabling monitoring and management of documents and data. Key features include support for multiple access groups for granular permissions across roles and teams; comprehensive audit logs that track all interactions for transparency and compliance; and usage reports that reveal engagement trends to optimize the result of transaction.

Governance

Enhanced governance

ContractZen goes beyond VDRs to deliver true governance excellence. Our all‑in‑one solution combines document management, board portal, entity management, and a built‑in VDR in a single secure platform—eliminating silos and creating a unified source of truth. This integration simplifies compliance, accelerates audits, and ensures that board materials, corporate records, and contracts are always accessible under strict role‑based permissions. Automated reminders and comprehensive audit trails strengthen oversight, helping your organization maintain regulatory compliance and make informed decisions with confidence.

Security

Secure sharing

Security is at the core of ContractZen. Every contract document, attachment, and database is protected with multiple layers of encryption and secure transport. Our platform is hosted on Microsoft Azure Cloud, which meets key standards, like ISO/IEC 27001, ISO/IEC 27018, SOC 1/2, FedRAMP and EU Model Clauses. Role‑based access controls and granular permissions safeguard sensitive data, while secure Virtual Data Rooms (VDRs) enable controlled external sharing during audits or negotiations. Detailed audit trails deliver full visibility into every action. With ContractZen, your most critical documents remain safe, and fully under your control.

For speedy due diligence processes to succeed, effortless and swift documentation sharing is essential.

Tuomo Sirkka. Head of Legal, RELEX Solutions

Streamlined simplicity

With ContractZen’s VDR powered by SmartIndex, you can launch multiple data rooms instantly—without moving a single file. Just tag documents to create dynamic, purpose-built VDRs for audits, due diligence, or compliance reporting. No duplication, no manual work. Just seamless, secure collaboration.

Smart tools

ContractZen’s VDRs are equipped with powerful tools that make secure collaboration effortless. Smart tagging and metadata-driven search enable users to instantly find what they need. Built-in Q&A, document review tracking, and a group discussion timeline streamline communication and progress monitoring. Robust audit logs with IP tracking, granular access rights, and advanced user management ensure full control.

Leading security on Azure

All documents are encrypted using RSA 256 encryption and the connection to the ContractZen service is always encrypted. Microsoft Cloud meets key international and industry-specific compliance standards. All data is stored across multiple redundant hardware clusters and is geo-replicated to another Azure datacenter to ensure continuity of services.

Unified governance

Just as ERP unified operations and HubSpot transformed go‑to‑market with an all‑in‑one approach, ContractZen brings the same clarity to governance. Boards, entities, contracts, VDRs, and all your due‑diligence materials live in one secure, AI‑powered hub. One login. Zero silos. Faster decisions. Lower risk.