LEGAL ENTITY MANAGEMENT

Simplify compliance and enhance legal efficiency

Always up to date with effortless entity management. Manage corporate records, track subsidiaries and legal representatives, and more—from any device. Now with AI-powered document analysis for faster, smarter compliance and decision-making.

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Visual ownership structure

ContractZen's dynamic tree view offers a graphical representation of the corporate structure based on ownership information. This visualization helps legal and financial teams understand complex relationships between entities and enhances their ability to make informed decisions.

Data at your fingertips

Our powerful search engine, enhanced with machine vision-based OCR and advanced operators like AND, OR, NOT, boosts corporate housekeeping by ensuring that any data can be found in seconds. This capability simplifies access to information, making it easier for teams to manage and locate specific details, thus saving valuable time and improving overall organizational efficiency.

Unified access across devices

Offering all essential company-related information on one screen, ContractZen ensures that data is easily accessible across various devices including tablets and mobile phones. This seamless accessibility improves overall productivity and responsiveness by providing crucial data at a glance, anywhere and anytime.

Centralized storage with global accessibility

ContractZen offers centralized storage of corporate data, enabling decentralized upkeeping. This ensures consistency and accessibility for organizations with offices around the country or world, allowing legal and financial teams to manage records efficiently, regardless of location.

Try New AI Assistant!

Our new AI Assistant, available as an add-on feature, provides an intuitive chat interface to effortlessly perform document analysis, draft tailored contract clauses and templates, and offer compliance guidance. Offering multilingual support, it's designed to be used by anyone within your organization.

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Trusted by legal and financial teams in over 30 countries

What is legal entity management?

Legal entity management is the process of managing the legal entities that make up a business or organization. This includes the creation, registration, maintenance, and dissolution of legal entities such as corporations, LLCs, partnerships, and other types of entities. Legal entity management ensures compliance with legal and regulatory requirements and helps businesses to manage the various entities that make up their corporate structure.

What are the benefits of legal entity management software?

ContractZen’s legal entity management software provides several benefits for businesses, including

Improved compliance

Legal entity management software enables businesses to track and manage their legal entities, ensuring compliance with legal and regulatory requirements. This can help businesses to avoid penalties and other legal issues.

Increased efficiency

Legal entity management software helps with many of the manual tasks associated with legal entity management, such as storing and finding documents with powerful search functions, tracking key dates and deadlines, and generating reports. This can help businesses save time and increase productivity.

Better governance

Legal entity management software provides businesses with a centralized location for managing their legal entities, enabling them to make more informed decisions and improve their overall governance.

Enhanced risk management

Legal entity management software can help businesses identify and manage risks associated with their legal entities, such as compliance risks, financial risks, and reputational risks.

Improved collaboration

Legal entity management software enables teams to collaborate more effectively on legal entity management tasks, such as creating and filing documents and tracking key dates and deadlines with the help of automated email reminders.

Overall, legal entity management software can help businesses to manage their legal entities more efficiently and effectively, ensuring compliance with legal and regulatory requirements and reducing the risk of legal and financial issues.

Radically reduce your workload

Our Entity Management solution makes it easy to keep subsidiary information accurate and up to date. Benefit from AI-powered document analysis and lightning-fast search with computer vision-based OCR—accessible anytime, on any device.

Efficiency

Increased efficiency

ContractZen entity management solution helps with many of the manual tasks associated with legal entity management, such as storing and finding documents with powerful search functions, analyzing documents with the help of AI, tracking key dates and deadlines, and generating reports with data filtering. This helps businesses save time and increase productivity.

Collaboration

Improved collaboration

Our legal entity management cloud solution enhances collaboration by providing a centralized, secure platform where teams can access up-to-date entity information anytime, from anywhere. This shared visibility reduces silos between departments like legal, finance, and compliance, enabling faster decision-making and more consistent communication.

Security

Better security

ContractZen offers a highly secure environment for storing and sharing sensitive corporate information. With advanced encryption, granular role-based access controls, and a built-in virtual data room, it ensures that confidential data remains protected from unauthorized access and breaches. In regulated, high-stakes environments, this level of security is essential—not just for compliance, but to safeguard reputation and maintain trust.

Compliance

Enhanced Governance

We help organizations stay compliant and manage risk by maintaining accurate, up-to-date records of corporate entities, ownership structures, and governance documents. It streamlines monitoring of regulatory obligations—such as filing deadlines and jurisdictional requirements—reducing the risk of penalties or legal exposure. By centralizing entity data and providing audit-ready transparency, it enables proactive risk identification and ensures accountability across the organization.

ContractZen’s Legal Entity Management software enables more efficient governance and better transparency.

Peyton Uys, Legal Manager, Kiron Interactive

Visual ownership structure

ContractZen’s dynamic ownership chart provides a clear, visual representation of your corporate structure based on real-time ownership data. Legal and financial teams can quickly grasp complex relationships between parent companies and subsidiaries. Powerful search and export capabilities make it easy to locate and share entity-related information with confidence. To support collaboration with external stakeholders—such as auditors, investors, and legal advisors—ContractZen includes secure sharing tools like the built-in Virtual Data Room.

Data at your fingertips

ContractZen centralizes corporate data while enabling decentralized management, keeping corporate records, subsidiaries, and legal representatives always up to date and accessible from any device. Its powerful search engine—enhanced with OCR and advanced filters—lets users find any detail in seconds. Direct access to historical data supports audits, compliance, and informed decision-making, while flexible filtering across all metadata ensures teams can locate exactly what they need, fast.

AI-Powered Entity Management

ContractZen’s AI Assistant delivers instant insights into entity management. Whether reviewing shareholder agreements, board resolutions, or compliance records, the Assistant can summarize content, highlight potential issues, and clarify complex clauses—all while maintaining strict data security within secure environment powered by Microsoft AI. With multilingual support and personalized guidance, the Assistant helps legal and financial teams work faster and smarter, whether preparing for audits, managing subsidiaries, or navigating regulatory requirements.

Integrated GRC

Transform your governance with an integrated platform. Just as ERP revolutionized business operations by unifying finance, production, and supply chains, today’s leaders need a single solution for governance, compliance, and legal oversight. ContractZen brings board meetings, legal entity management, contract management, and Virtual Data Rooms together in one secure, cloud‑based environment—eliminating silos, reducing risk, and ensuring complete visibility across your organization.