Manage board and executive meetings digitally for improved work efficiency and better audit trail

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Meeting management for private, public & non-profit organizations

Our online meeting portal is designed to provide boards and leadership teams, corporate secretaries and administrators advanced tools for easy meeting scheduling, secure document distribution and powerful meeting management capabilities. Collaborate digitally from the creation of the agenda to e-signing of the meeting minutes.

e-Signature

Ease your work, reduce costs and accelerate your processes: sign your meeting memos electronically - easily and securely.

Filter meetings with hashtags

Follow the progress of projects, cases or initiatives with easy to use tags.

Meeting Scheduler

Simplify the process of scheduling your meetings. Find the suitable meeting times quickly and easily.

Meeting details with a glimpse

Find all your coming & past meetings in seconds. Detailed meeting info always available.

Share materials securely

Share the meeting agenda and other materials securely with the right people.

Automate invites & reminders

Send invites to the meeting with one click. Set automated email-reminders to attendees.

Have meeting materials always with you

As a browser based service, ContractZen is designed to work on all devices with touch optimized user interface. Have your important documents and information available whenever you need them.

Datarooms (VDR)

Share documents easily and securely with people outside your company, for example, in financial and tax audits, due diligence processes and joint venture situations.

What do our customers say

"Our board members live across the country so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues safely access and share all the Board Meeting materials. The invitation and reminder features together with the fact that we have all that information and the history data in one safe place – instead of tens of separate emails – means that we are saving lots of time and effort. Our board work simply became more effective. On top of that it was very easy to start using the service, no training was needed."

Roope Noronen - President of American football Association of Finland, SAJL

ContractZen features

Contract Management

Visual Tagging for Easy Categorization

Meeting Management

Document Linking

Financial, Administrative & HR Document Management

Metadata-Driven Search Across All Categories

Company Register with Corporate Hierarchy View

Audit Trail

Multiple e-Signature Services

Automatic Backups to Multiple Physical Servers

Datarooms (VDR) for secure sharing

Extensive File Type Support

Touch and Mobile Optimized

Flexible Permission Management

Clearly Defined Set of Metadata for Each Category

Unlimited Number of Documents

Drag-And-Drop File Upload with Automated Metadata Form creation

Excel Export

Easy File Upload by Email

Document Timeline for Team Discussions

Multiple Search Methods with Advance Filtering

Native iPhone/iPad App

Dynamic Folder View Based On Metadata

Saved Searches -Feature

Automated & Recurring Email Reminders

All Documents Encrypted Using RSA 256 Encryption

Unlimited Custom Tags for Flexible Categorization

Enhanced User Experience with Different Color Themes and Backgrounds

Connection to the Service Encrypted with Symantec SHA 256 RSA SSL With Extended Validation

Azure servers are Located in the Netherlands with the strong EU Data Privacy Laws

Start your free trial today!

  • Ready-to-use
  • Automatic backups
  • Free updates
  • Amazing features
  • World-class security
  • Works on mobile

We invite you to try out ContractZen with no strings attached. After the free 30-day trial period you can decide whether you want to continue or not. The service is ready to use, so there is no need for complex set up procedures or consultation projects.

Start your free 30-day trial
No credit card required!

After 30-day free trial
$9.50
USD / EUR per user per month (billed annually)