”ContractZen has improved the management of our important documents with much needed flexibility and mobility. For example, contracts can now be safely accessed with any device.”
"ContractZen is very helpful and easy to use – we are really happy with it. On top of that the customer service has been excellent!”
“Ahlström Capital Group consists of nearly 100 group companies and changing corporate structures require continuous updating of information... ContractZen brings us time savings and better internal service.”
ContractZen is a new unique cloud service that helps you to e-sign, manage and share your contracts, board meeting memos and other important documents easily and securely. With the help of ContractZen, you are always ready for internal and external audits. Be due diligence ready every day!
Manage complex company ownership structures and information about subsidiaries like the amounts of shares, board members, auditors, procuration holders, and related contact information.
Store and organize all your business-critical financial and administrative contracts and documents in one safe place. Set automated reminders to make sure you never miss important deadlines.
Easily manage board and executive meetings for improved work efficiency. We help you with the invitations, managing the materials securely and storing everything in a structured fashion.
Documents signed using the integrated leading e-signature services have the same legal validity and enforceability as traditionally signed documents.
Share documents easily and securely with people outside your company, for example, in financial and tax audits, due diligence processes and joint venture situations.
Documents signed using our service have the same legal validity and enforceability as traditionally signed documents. Our e-signature providers are fully compliant with EU and US legislation, which confirm the legality of electronic signatures. You can be confident when using the signature services for your business agreements, financial documents and meeting minutes.
“ As a company operating in the UK and across 23 countries in Africa, Contractzen has proved to be an ideal solution for us: easy-to-use and provides a very efficient way to help us run our business administration. ”
“ The ContractZen service is very easy to use. Extremely fast contract importing is essential for us and in this regard ContractZen is above all others. I also like the fact that ContractZen service is constantly evolving and we can utilize the new features at no additional charge. ”
“Ahlström Capital Group consists of nearly 100 group companies and changing corporate structures require continuous updating of information. The ContractZen Company Register stores information about key persons, ownership structures, board members and other basic data, and makes it available to the whole organization regardless of time and place. All in all, ContractZen brings us time savings and better internal service. ”
General Counsel, Ahlström Capital
“ Our board members live across the country so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues safely access and share all the Board Meeting materials. The invitation and reminder features together with the fact that we have all that information and the history data in one safe place – instead of tens of separate emails – means that we are saving lots of time and effort. Our board work simply became more effective. On top of that it was very easy to start using the service, no training was needed. ”
President of American football Association of Finland, SAJL
Our approach to search is by far superior to traditional folder based search. We use metadata to create dynamic views to all stored information. Just type what you’re looking for and the service finds what you need regardless of where it is stored. You can also limit your search to certain precise fields with just a few clicks. Search terms can be saved to easily create report-like queries: “Show me all the purchase contracts from this supplier from the start of this quarter”.
ContractZen brings your contracts alive. You can set automated email-reminders to all the people in your team. Never miss an important date again! Contract Calendar -page shows you what’s going on in your contract database and the Contract Timeline keeps you up to date on contract history.
ContractZen makes storing documents easier than ever. If the document is in email, all you need to do is to forward the email to ContractZen. We will automatically create an entry for you with relevant metadata already filled in. We even store the email itself as a PDF. You can also drag and drop multiple files simultaneously into the system. We make it extremely easy to add tags, crucial dates and counterparties to your contracts in order to turn them into intelligent documents that will drive your business.
All contract documents and attachments are encrypted using RSA 256 encryption and the connection to the ContractZen service is always encrypted using Symantec SHA 256 RSA SSL with extended validation. Microsoft Cloud meets key international and industry-specific compliance standards, such as ISO/IEC 27001 and ISO/IEC 27018, FedRAMP, and SOC 1 and SOC 2. They also meet regional and country-specific standards and contractual commitments, including the EU Model Clauses, UK G-Cloud, Singapore MTCS, and Australia CCSL (IRAP). Our servers are located in the Netherlands with the strong EU data privacy laws.
Visual Tagging for Easy Categorization
Financial, Administrative & HR Document Management
Metadata-Driven Search Across All Categories
Company Register with Corporate Hierarchy View
Multiple e-Signature Services
Automatic Backups to Multiple Physical Servers
Datarooms (VDR) for secure sharing
Extensive File Type Support
Touch and Mobile Optimized
Flexible Permission Management
Clearly Defined Set of Metadata for Each Category
Unlimited Number of Documents
Drag-And-Drop File Upload with Automated Metadata Form creation
Easy File Upload by Email
Document Timeline for Team Discussions
Multiple Search Methods with Advance Filtering
Native iPhone/iPad App
Dynamic Folder View Based On Metadata
Saved Searches -Feature
Automated & Recurring Email Reminders
All Documents Encrypted Using RSA 256 Encryption
Unlimited Custom Tags for Flexible Categorization
Enhanced User Experience with Different Color Themes and Backgrounds
Connection to the Service Encrypted with Symantec SHA 256 RSA SSL With Extended Validation
Azure servers are Located in the Netherlands with the strong EU Data Privacy Laws
We invite you to try out ContractZen with no strings attached. After the free 30-day trial period you can decide whether you want to continue or not. The service is ready to use, so there is no need for complex set up procedures or consultation projects.
After 30-day free trial
USD / EUR per user per month (billed annually)
“Microsoft values innovative solutions that support businesses of all sizes around the globe. ContractZen offers compelling solution for managing contracts, board meetings and key financial and legal documents for businesses to be due-diligence ready.”
Senior Director of Product Marketing,
Microsoft Azure, Microsoft Corp
"ContractZen has succeeded in building a very versatile and easy to use cloud-based service. It helps us to provide the best possible services for our demanding customer base.“
Partner at Alder & Sound