metadata-driven data rooms (VDR)

Share documents easily and securely

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”ContractZen offers a lot in one package and it was easy to implement. I would definitely recommend ContractZen to any company in a similar situation as we were.”

"ContractZen’s built-in VDR provided us invaluable help as we prepared and moved smoothly through several due diligence situations.”

“ContractZen is part of the legal tech revolution! It brings more fun & ease into the legal world. Highly recommended!”

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This is not just another VDR service

Together with the other smart features of ContractZen, we bring a new way of thinking about how documents should be shared. Set up a secure Virtual Data Room with just a couple of clicks. You’ll be up and running in seconds, and move through transactions quicker – saving you time and money. Welcome to the future of professional document sharing!

Robust rights management

With our security features and advanced user management capabilities, you can be sure that only the authorized people gain access to your data with the appropriate rights to read, print & download.

Metadata-driven search

Our approach to search is by far superior to traditional folder based search. We use metadata to create dynamic views to all stored information. You can also limit your search to certain precise fields with just a few clicks.

Smart tools

Users can track their progress easily by tagging the documents and the relevant attachments for better control of their work. Each document includes also group discussions timeline.

Audit log & Reporting

Knowing who's looking at your documents can provide insight to help you maximize deal value. We show you all user actions with IP adress tracking.

Leading security

All documents and attachments are encrypted using RSA 256 encryption and the connection to the Datarooms is always encrypted using Symantec SHA 256 RSA SSL with extended validation. Microsoft Cloud meets key international and industry-specific compliance standards, such as ISO/IEC 27001 and ISO/IEC 27018, FedRAMP, and SOC 1 and SOC 2. They also meet regional and country-specific standards and contractual commitments, including the EU Model Clauses, UK G-Cloud, Singapore MTCS, and Australia CCSL (IRAP). Our servers are located in the Netherlands with the strong EU data privacy laws.

What do our customers say

As a company operating in the UK and across 23 countries in Africa, Contractzen has proved to be an ideal solution for us: easy-to-use and provides a very efficient way to help us run our business administration.

Yoel Kenan - CEO, Africori

ContractZen has improved the management of our important documents with much needed flexibility and mobility. For example, contracts can now be safely accessed with any device. Zen has also allowed us to get rid of the paper versions of many contracts.

Tuula Laukkarinen - Finance Director, JCDecaux Finland Oy

Ahlström Capital Group consists of nearly 100 group companies and changing corporate structures require continuous updating of information. The ContractZen Company Register stores information about key persons, ownership structures, board members and other basic data, and makes it available to the whole organization regardless of time and place. All in all, ContractZen brings us time savings and better internal service.

Ulla Palmunen - General Counsel, Ahlström Capital

We adopted ContractZen's contract and meeting management cloud service throughout the whole organization in the same amount of time it would have previously taken us to merely prepare for an acquisition. This was great for our business.

Panu Hannula - COO, Musti Group

Yoel Kenan - CEO, Africori

Panu Hannula - COO, Musti Group

Ulla Palmunen - General Counsel, Ahlström Capital

Our board members live across the country so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues safely access and share all the Board Meeting materials. The invitation and reminder features together with the fact that we have all that information and the history data in one safe place – instead of tens of separate emails – means that we are saving lots of time and effort. Our board work simply became more effective. On top of that it was very easy to start using the service, no training was needed.

Roope Noronen - President of American football Association of Finland, SAJL

For every company. Every industry. Everywhere.

What is a Virtual Data Room (VDR)?

A virtual data room, or VDR, is a secure digital version of the traditional data room that holds the sensitive documents, contracts, and data that you prepare to share with a third party. VDRs are commonly used to share data in situations such as M&A transactions, fundraising, and legal due diligence, where multiple parties need to access confidential documents and data. ContractZen’s VDR serves as a cloud-based solution for sharing data and documents with partners, investors, clients, or other external third parties while keeping them safe from hackers, rivals, and malicious actors.

What are the benefits of VDR?

Virtual data rooms provide several benefits for businesses, including:

Secure sharing: VDRs enable businesses to securely share sensitive information with multiple parties, reducing the risk of data breaches and other security issues.

Easy access: VDRs can be accessed from anywhere with an internet connection, making it easy for parties to access documents and data from anywhere in the world.

Time and cost savings: VDRs can help businesses save time and reduce costs by streamlining the document sharing process, communicating on the material and eliminating the need for physical data rooms.

Enhanced control: VDRs provide businesses with greater control over who has access to sensitive information, allowing them to monitor and manage access to documents and data.

Which type of business needs a VDR?

VDRs bring value to any organization. Any organization that needs to securely store and share sensitive information can benefit from a VDR.

Virtual data rooms are commonly used by organizations in industries such as finance, healthcare, legal, and real estate, where the sharing and storage of sensitive information is critical.

Businesses that regularly engage in M&A transactions, fundraising, and legal due diligence are most likely to need a virtual data room. Startups need to keep their house in order ready for fundraising rounds, takeover bids, and IPO opportunities. However, organizations in every industry and vertical want to be ready to respond to potential M&As and strategic partnerships, which can come and go in the blink of an eye unless you’re prepared to seize the moment. Every business is subject to tax and data privacy regulations and could face an audit at any time.

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Ready-to-use
Automatic backups
Free updates

Amazing features
World-class security
Works on mobile

We invite you to try out ContractZen with no strings attached. After the free 30-day trial period you can decide whether you want to continue or not. The service is ready to use, so there is no need for complex set up procedures or consultation projects. Read more about the technological advantage & security.

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