100% paperless board portal

Upgrade your board and executive meetings

From easy scheduling of the meeting to the digital signing of the minutes. Enjoy easy invitations, secure material distribution, e-signing, task management and more.

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”Our board spans the globe and we needed a collaboration tool as dynamic and flexible as we are an organisation. ContractZen is exactly that supporting our agile ways of working – we recommend it to any board wanting to make a difference.”

"We adopted ContractZen’s contract and meeting management cloud service throughout the whole organization in the same amount of time it would have previously taken us to merely prepare for a purchase. This was great for our business.”

“Our board members live across the country, so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues to safely access and share all the Board Meeting materials.”

As seen in

Meeting management for private, public & non-profit organizations

Our easy-to-use cloud service provides boards and leadership teams, corporate secretaries and administrators advanced tools for easy meeting management. Enjoy AI-powered OCR, metadata-driven libraries, built-in datarooms (VDR) and more.

All-digital meeting process

Our easy-to-use meeting portal covers the entire process from scheduling of the meeting to the digital signing of the minutes. Create agenda and meeting minutes. Use the review tool to gather feedback from attendees.

Collaborate securely

Discuss and share the meeting agenda & materials securely. Download the MeetingBook for personal comments and annotations. Find all upcoming and past meetings in seconds.

Meeting Scheduler

Simplify the process of scheduling your meetings. Find the suitable meeting times quickly and easily.

Task Management

Easily create, prioritize and follow up on the tasks and action points decided in the meetings.


Ease your work, reduce costs and accelerate your processes: sign your meeting memos electronically - easily and securely.

Automate invites & reminders

Send invites to the meeting with one click. Set automated email-reminders to attendees.

Have meeting materials always with you

As a browser based service, ContractZen is designed to work on all devices with touch optimized user interface. Have your important documents and information available whenever you need them.

Datarooms (VDR)

Share documents easily and securely with people outside your company, for example, in financial and tax audits, due diligence processes and joint venture situations.

What do our customers say

For every company. Every industry. Everywhere.

What is meeting management software?

ContractZen’s meeting management software supports a fully-digital meeting process that saves time and increases productivity. Valuable features include:

  • Scheduling tools to find a suitable date for all attendees
  • Digital meeting invitations
  • Automated reminders via email and text
  • Collaborative agenda creation
  • A single platform for storing and sharing agenda, meeting materials, and minutes
  • Tools for digitally approving and signing meeting minutes

What are the benefits of a meeting management platform?

Meeting management software brings numerous benefits to your business. For a start, setting meeting dates will be quick and easy with the meeting scheduler and digital invitations. You’ll finally stop forgetting vital meeting items when everyone can collaborate on the agenda and approve it in advance.

ContractZen makes it simple to share meeting materials beforehand, access any relevant documents and data during the meeting, and securely store and share minutes afterwards, while eSignature capabilities enable participants to sign minutes digitally instead of circulating hard copies. You can improve your audit trail and task management by recording assigned tasks in the meeting management platform in real time, and integrating them with task management software for improved follow-up.

How can a meeting management system help your business?

ContractZen’s meeting management tools boost compliance and transparency by creating a clear record of discussions, decisions, and dissent within a meeting or when a board convenes. The service securely stores the sensitive comments, private data, and confidential issues discussed in a meeting, according to data privacy regulations, but it’s still easily accessible to those who need them. This speeds up due diligence and improves your corporate governance profile.

Additionally, you’ll be better able to track responsibility for tasks when you record assignments in the platform during the meeting. Integration with task management software helps you to set deadlines for deliverables, check up on progress, and follow-up on task completion so that no work goes overlooked.

Start your free trial today!

  • Ready-to-use
  • Automatic backups
  • Free updates
  • Amazing features
  • World-class security
  • Works on mobile

We invite you to try out ContractZen with no strings attached. After the free 30-day trial period you can decide whether you want to continue or not. The service is ready to use, so there is no need for complex set up procedures or consultation projects. Read more about the technological advantage & security.

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Starting from
USD / EUR per user per month (billed annually)