100% paperless board portal

Upgrade your board and executive meetings

From easy scheduling of the meeting to the digital signing of the minutes. Enjoy easy invitations, secure material distribution, e-signing, task management and more.

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”Our board spans the globe and we needed a collaboration tool as dynamic and flexible as we are an organisation. ContractZen is exactly that supporting our agile ways of working – we recommend it to any board wanting to make a difference.”

"We adopted ContractZen’s contract and meeting management cloud service throughout the whole organization in the same amount of time it would have previously taken us to merely prepare for a purchase. This was great for our business.”

“Our board members live across the country, so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues to safely access and share all the Board Meeting materials.”

As seen in

Meeting management for private, public & non-profit organizations

Our easy-to-use cloud service provides boards and leadership teams, corporate secretaries and administrators advanced tools for easy meeting management. Enjoy AI-powered OCR, metadata-driven libraries, built-in datarooms (VDR) and more.

All-digital meeting process

Our easy-to-use meeting portal covers the entire process from scheduling of the meeting to the digital signing of the minutes. Create agenda and meeting minutes. Use the review tool to gather feedback from attendees.

Collaborate securely

Discuss and share the meeting agenda & materials securely. Download the MeetingBook for personal comments and annotations. Find all upcoming and past meetings in seconds.

Meeting Scheduler

Simplify the process of scheduling your meetings. Find the suitable meeting times quickly and easily.

Task Management

Easily create, prioritize and follow up on the tasks and action points decided in the meetings.

e-Signature

Ease your work, reduce costs and accelerate your processes: sign your meeting memos electronically - easily and securely.

Automate invites & reminders

Send invites to the meeting with one click. Set automated email-reminders to attendees.

Have meeting materials always with you

As a browser based service, ContractZen is designed to work on all devices with touch optimized user interface. Have your important documents and information available whenever you need them.

Datarooms (VDR)

Share documents easily and securely with people outside your company, for example, in financial and tax audits, due diligence processes and joint venture situations.

What do our customers say

At Volocopter we are pioneers in urban air mobility, bringing air taxis to cities across the world in the near future. Our board spans the globe and we needed a collaboration tool as dynamic and flexible as we are an organisation. ContractZen is exactly that supporting our agile ways of working – we recommend it to any board wanting to make a difference.

Florian Reuter - CEO, Volocopter GmbH

Our growth strategy left us no time to waste on a traditional adoption implementation project and training – the solution had to be made available to different branches without delay. We adopted ContractZen's contract and meeting management cloud service throughout the whole organization in the same amount of time it would have previously taken us to merely prepare for an acquisition. This was great for our business. Success in today's market stems from agile, renewing, scalable and cost-efficient cloud services with a superior user experience.

Panu Hannula - COO, Musti Group

Our board members live across the country so we’ve been looking for a smarter way for board communication. ContractZen Meeting Management solved this for us: it allows me and my colleagues safely access and share all the Board Meeting materials. The invitation and reminder features together with the fact that we have all that information and the history data in one safe place – instead of tens of separate emails – means that we are saving lots of time and effort. Our board work simply became more effective. On top of that it was very easy to start using the service, no training was needed.

Roope Noronen - President of American football Association of Finland, SAJL

Florian Reuter - CEO, Volocopter GmbH

Panu Hannula - COO, Musti Group

Roope Noronen - President of American football Association of Finland, SAJL

For every company. Every industry. Everywhere.

What is a board portal software?

A board portal software is a digital platform designed to streamline the management of meetings of a company's board of directors or other governing bodies. It provides a secure, centralized location for board members to access and share confidential documents and other materials related to board meetings, including meeting agendas, minutes, reports, and presentations.

ContractZen’s board portal software supports a fully digital meeting process that saves time and increases productivity. Valuable features include:

Quick and easy scheduling with the meeting scheduler and digital invitations

A secure place for creating, storing and sharing agenda and meeting materials

Easy access to relevant documents and data before and during the meeting. AI-powered search helps users to quickly find everything they search for

Structured creation and reviewing of meeting minutes

Tools for digitally sign meeting minutes and other documents.

What are the benefits of a board portal platform?

ContractZen board portal platform offers several benefits for organizations, including:

Time savings: Board portal software streamlines the meeting management process, making it easier to schedule meetings, prepare and share meeting materials, and collaborate on meeting agendas.

Increased productivity: By automating many of the tasks associated with meeting management, board portal software allows executives and board members to focus on more important tasks, such as strategic planning and decision-making.

Enhanced collaboration: Board portal software provides a secure platform for sharing meeting materials and collaborating on agendas and meeting minutes. This improves communication and collaboration among board members, which can lead to better decision-making.

Improved governance: Board portal software can help businesses meet their governance and compliance requirements by providing a secure platform for storing and sharing meeting materials and minutes. This can improve transparency and accountability and make it easier to comply with legal and regulatory requirements.

Increased security: Board portal software provides a secure platform for storing and sharing sensitive information, such as meeting materials and minutes. This reduces the risk of data breaches and other security incidents.

Better task management: Board portal software can allow for real-time recording of assigned tasks, deadlines, and progress tracking, which can help ensure follow-through and accountability.

How can a board portal help your business?

Overall, a board portal platform can help businesses run more efficiently, make better decisions, and meet their governance and compliance requirements. ContractZen’s board portal boost compliance and transparency by creating a clear record of discussions, decisions, and dissent within the meeting process. This speeds up due diligence and improves your corporate governance profile.

Start your free trial today!

Ready-to-use
Automatic backups
Free updates

Amazing features
World-class security
Works on mobile

We invite you to try out ContractZen with no strings attached. After the free 30-day trial period you can decide whether you want to continue or not. The service is ready to use, so there is no need for complex set up procedures or consultation projects. Read more about the technological advantage & security.

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