In every organization, the boardroom is where strategy and accountability meet. Yet many boards still rely on fragmented systems, long email threads, and static documents to prepare and manage meetings. As governance expectations grow and digital transformation accelerates, board leaders need better tools to manage and display their information.
This article explains why modern boards benefit from digital board meeting platforms, what key features to consider, and how the most trusted solutions on the market compare. It reviews eight leading platforms: Diligent Boards, Azeus Convene, Nasdaq Boardvantage, OnBoard, ContractZen, Board Intelligence, Admincontrol, and BoardPro.
The modern boardroom operates in a fast-paced environment where directors are expected to make decisions based on accurate, current, and confidential information. Traditional board management methods, such as printed board packs or shared drives no longer meet these standards.
Digital board platforms address these challenges by centralizing materials, ensuring secure access, and improving collaboration between members. They also help organizations meet rising compliance and data protection requirements.
Here are the main reasons digital tools have become essential for effective governance:
Digital tools transform how boards work. They reduce administrative work, protect confidential data, and help leaders focus on decision-making rather than document management.
When selecting a board management solution, consider the following features to ensure the platform supports your governance needs both now and in the future.
With these criteria in mind, let’s review the leading solutions available today.
Overview
Diligent is the largest and most established provider in the board management field. Its platform is used by many of the world’s leading corporations. The system offers advanced features for governance, risk, and compliance, in addition to core board management tools.
Key Features
Diligent Boards includes agenda builders, secure distribution of materials, digital signatures, task tracking, and integrated workflows for approvals. It also supports AI-driven governance insights and integrates with the broader Diligent ecosystem for audit, risk, and ESG management.
Pricing
The company does not publish fixed pricing, but AWS Marketplace lists a 12-month Essentials package around US$48,500, Pro package $84,500, and Pro Plus package $155,500. Actual pricing varies by organization size and selected features (Source AWS).
Pros
The most comprehensive platform with enterprise-level security and compliance.
Global customer base and proven reliability.
Cons
High cost compared to other platforms.
Implementation can be complex for organizations with limited internal IT resources.
Best for
Large enterprises, listed companies, and regulated industries that need a complete governance and compliance suite.
Overview
Azeus Convene is a board portal known for its user-friendly design and strong security. It enables boards to prepare, conduct, and follow up meetings efficiently across devices and locations.
Key Features
Convene offers agenda and document management, e-signatures, voting, annotation, and presentation tools. It provides integrations with Microsoft 365, and data can be hosted in multiple global regions for compliance.
Pricing
The vendor provides pricing on request. Independent sources indicate per-user subscription models starting US$400 per year/user, varying by deployment type and number of users. (Source: Capterra).
Pros
Secure and intuitive platform with cross-platform access.
Cost-effective compared to larger enterprise suites.
Available both as SaaS and on-premises deployment.
Cons
Fewer advanced reporting and analytics features.
Limited Individual Training Capabilities.
Best For
Organizations seeking a balance between strong functionality, affordability, and flexibility in deployment options.
Overview
Nasdaq Boardvantage is designed for enterprise-level boards and committees. It offers a secure environment for managing meetings, board materials, and decision workflows with full audit trails.
Key Features
It includes agenda and pack creation, annotations, e-signature capabilities, voting, and secure file sharing. The system integrates with Nasdaq’s governance suite, offering performance insights and compliance tools.
Pricing
Pricing is quote-based. Industry references indicate a typical annual subscription may start around US$12,000–15,000, depending on organization size (Source: Vendr).
Pros
Enterprise-grade security and reliability backed by Nasdaq.
Suitable for large, multi-committee boards.
Advanced workflow and document version control.
Cons
Higher total cost of ownership.
Complex implementation for smaller boards.
Best For
Large enterprises, financial institutions, and organizations that prioritize regulatory alignment and high security.
Overview
OnBoard provides a modern and intuitive experience for board members. It focuses on meeting workflows and accessibility while introducing emerging AI features that simplify preparation and follow-up.
Key Features
The platform supports agenda creation, secure document sharing, annotations, e-signatures, and voting. It integrates seamlessly with Microsoft 365 and Teams and includes AI-driven meeting insights.
Pricing
Some users said they pay around $5000/month/board (Source G2), but the company provides official quotes upon request.
Pros
User-friendly interface that encourages adoption.
Reliable security and robust meeting tools.
Mobile and tablet applications enhance flexibility.
Cons
Pricing depends on individual negotiation.
May offer fewer advanced governance modules than Diligent.
Best for
Mid-market organizations and international boards want a full-featured yet easy-to-use board portal.
Overview
ContractZen is a Finnish-developed governance suite with customers from over 35 countries. The solution combines several governance tools in one platform. It includes a board portal, contract and legal entity management, and a virtual data room (VDR) for secure document sharing.
Key Features
The system enables agenda creation, document sharing, digital signatures, meeting minutes with review capabilities, and task management. It also features many AI-powered features, like document insights and comparisons features, translations and powerful search capabilities.
Pricing
The Standard plan costs US$9.50 per user per month, and the Advanced plan costs US$27 per user per month, both billed annually with a minimum of five users. Contact for custom packages if 50+ users. Visit the ContractZen pricing for detailed plans, which start affordably and scale with features.
Pros
Combines board, contract, and entity management in one secure platform.
Strong AI capabilities.
Competitive pricing and quick setup.
Cons
Smaller brand recognition than global enterprise vendors.
May lack some advanced analytics or compliance modules.
Best for
Small and medium-sized organizations that value affordability and want to manage all governance activities in one place.
Overview
Board Intelligence focuses on improving the quality of board materials and reporting. It helps management teams create clear, decision-ready documents instead of lengthy and unfocused reports.
Key Features
The platform supports secure file sharing, meeting preparation, minute-taking, dashboards, and templates that encourage concise and purposeful reports.
Pricing
Under the UK G-Cloud framework, the base platform is listed at £7,700 per year, with additional fees per manager and reader roles (Source G-cloud).
Pros
Excellent for improving the clarity and quality of board packs.
Simple and elegant user interface.
Good value for teams focused on communication quality.
Cons
Does not include every advanced governance feature.
Limited language and integration options.
Best for
Organizations that want to improve the quality and efficiency of board reporting, rather than invest in a full governance suite.
Overview
Admincontrol is a Nordic-developed solution widely used across Northern Europe. It emphasizes secure collaboration, EU compliance, and multilingual support, making it a trusted choice for European boards.
Key Features
The tool includes meeting scheduling, agenda, and document distribution, e-signatures, decision logging, and data room functionality for due diligence. It supports Finnish, Swedish, Norwegian, and English languages.
Pricing
Public data shows starting prices around €500 per month for the board portal module. UK G-Cloud listings indicate annual prices ranging from £1,000 to £17,500, depending on user volume (Source Capterra and UK G-Cloud).
Pros
Strong local data-protection compliance and EU hosting.
Familiar to Nordic governance standards.
Reliable and secure system for board collaboration.
Cons
Fewer integrations than global platforms.
Interface design is practical rather than modern.
Best for
Mid-to-large European organizations that value security, language support, and regional compliance.
Overview
BoardPro is designed for small and mid-sized organizations seeking a simple and affordable solution for board management. It delivers essential features without unnecessary complexity.
Key Features
The platform supports agenda preparation, document storage, minute creation, voting, and task tracking. It allows unlimited user access within each board account.
Pricing
Public list pricing includes Essentials at US$1,650 per board/month, Premium at US$2,750 per board/month, and Ultimate at US$4,400 per board/month (Source BoardPro).
Pros
Transparent pricing and unlimited users per board.
Simple, intuitive design with a very short learning curve.
Ideal for organizations with limited administrative capacity.
Cons
Fewer enterprise-level features or integrations.
Limited customization for complex governance environments.
Best for
Nonprofits, schools, and small to mid-sized enterprises that want efficient, low-cost board management.
| Solution | Starting Price (approx.) | Strengths | Limitations | Best For |
|---|---|---|---|---|
| Diligent Boards | From US$48,500/year (Essentials package) | Enterprise-grade governance, risk & compliance integration. Global reliability. | High cost and complex setup for smaller organizations. | Large enterprises, listed companies, and regulated sectors. |
| Azeus Convene | Start US$400/year/user (estimated) | Easy to use, cross-platform access, ISO-certified security, strong value. | Fewer analytics and governance add-ons than top-tier suites. | Mid-sized to large organizations seeking a secure, user-friendly platform. |
| Nasdaq Boardvantage | From US$12,000–15,000/year (based on industry data) | Enterprise-level compliance, multi-committee management, strong audit trail. | Expensive and may feel heavy for smaller boards. | Large corporations and financial institutions focused on regulatory governance. |
| OnBoard | From US$5000/month/Board (estimated entry plan) |
Clean, modern design, strong collaboration and mobile tools, AI meeting summaries. | Pricing depends on configuration; limited advanced compliance modules. | Mid-market organizations prioritizing usability and cloud accessibility. |
| ContractZen | From US$9.50–27/user/month | Unified governance (board, contracts, entitities, VDR, SmartIndex), strong AI features, Azure security. | Fewer enterprise-specific compliance functions and integrations. | Midmarket, SMBs and growth companies needing a modern solution with strong AI. |
| Board Intelligence | From £7,700/year + user fees | Excellent board-pack reporting and structure, intuitive and focused design. | Narrow scope beyond reporting; limited international reach. | Boards seeking to improve reporting quality and decision effectiveness. |
| Admincontrol | From €500/month (public framework pricing) | Strong EU data protection, multilingual interface, and integrated VDR. | Functional design and fewer integrations than global tools. | European and Nordic organizations requiring compliance and secure hosting. |
| BoardPro | From US$1650 per board/month (Essentials plan) | Transparent pricing, unlimited users, simple and quick setup. | Limited compliance or analytics functions. | SMBs, nonprofits, and educational boards needing practical, low-cost management. |
Selecting the right board portal starts with understanding your organization’s size, governance structure, and priorities.
Large enterprises or regulated industries often require advanced compliance features, integrations, and scalability—solutions like Diligent or Nasdaq Boardvantage meet these needs. Mid-sized organizations may prioritize usability, cost-effectiveness, and efficiency, making platforms such as OnBoard, Azeus Convene, Admincontrol, and ContractZen strong options. A key differentiator today is how solutions leverage next-generation AI to deliver powerful tools that significantly boost productivity and reduce administrative burden.
If your organization wants to embrace unified governance in the same way HubSpot unified marketing, ContractZen offers an all-in-one approach that combines board, contract, and entity management in a single secure platform. Smaller boards or nonprofits typically value simplicity and affordability, where tools like BoardPro and ContractZen excel. Ultimately, focus on security, ease of adoption, and the ability to support your governance requirements both now and as your board evolves.
Before deciding, test usability with your directors, check security certifications, and confirm that the pricing model aligns with your budget and scale.
If your organization needs a secure, intelligent platform to elevate governance, ContractZen delivers unique advantages. It brings together seamless board management, contract management, and legal entity management with strong AI capabilities, and built-in virtual data rooms (VDR) for secure document sharing. By centralizing these capabilities, ContractZen helps organizations make faster decisions, maintain compliance and due diligence readiness, while eliminating manual work across all governance areas.
Book a demo today to see how ContractZen can simplify your board and governance workflows: